Invoicing Options for Small Business Owners

Formula on blackboard to illustrate accounting blogI’ve struggled for years to find the perfect accounting solution. I saw a T-shirt the other day that capsulizes my love of math. It read: “English Major – YOU do the math.” It fits.

Can I do it? Sure. I can do lots of stupid stuff… like plucking the hairs off my legs rather than shaving them. Or like calculus for example. Been there, done that. But it’s not my favorite activity. Calculus is tied with root canals on my extensive list of things I enjoy in life — albeit these two contenders are rather LOW on that list. Just because you can do something doesn’t mean you should — and it doesn’t mean you want to.

At my age, I’d prefer if my math were simple and my books were even more so.

While looking around for easy invoicing options, I found a few solutions that may be of interest to others who are trying to do the same or others who are tired of required updates from Quickbooks, battling with Peachtree or trying to figure out Microsoft Small Business Accounting or the Linux baby: GnuCash.

Maybe you just want an easier way to send and track time and invoices. Or maybe you don’t want to be tied to a particular computer or geographic location. In any of these cases, you may want to check into these online invoicing options: Continue reading

Hardware advances outrun programming finesse

I was sent a great article today on the problems encountered by the development of multi-core processing chips (thanks, Pops!).

If you are interested in learning more about chips that are “smarter” and do more for you, if you are intrigued by the idea of hand-held mobile units that don’t need traditional keyboard and mouse inputs (think voice commands!) and processors that are “all in one” devices for computing, graphics and higher end functions — then you should read the article too.

It also points to the unveiling of a new set of programming niches for those script artists looking for a brave new place to call home. New York Times article on multi-core chips. 

Adventures in Linux

I’ve made the switch to open-source. My blog is powered by WordPress and my business site will soon follow. My must-have programs are almost all open-source now. And just recently, my operating system went open-source as well.I’m running my business on Linux! Originally, I had a two year plan to make the conversion. First I was learning open-source packages that would work with Windows AND with Linux. I expected a slow adoption schedule, but I ended up switching several months early. For anyone who has been considering taking this leap, I’d like to offer a few words of wisdom.

If you are going from Windows to Linux you may want to save yourself a bit of time and research by considering theses options:

Go Kubunto – Select Kubuntu (Feisty Fawn distribution) as your first foray into the Linux realm.

  • It’s a well-rounded Linux distribution.
  • It can be downloaded onto a CD and you can boot a machine up almost as easily as with any Windows install – easier in some ways!
  • It automatically detects most hardware and just simply WORKS. (Linux has come a long way, baby!)
  • It looks and (in many ways) acts in a familiar way when you use the KDE desktop.

Basic Programs – Most of the programs you will need for basic office and Internet functions are available from within Kubuntu (in the Add/Remove Programs menu). So there will be very little need to even learn how to load packages manually for most users.

  • OpenOffice.org programs (includes most office packages you will need… and then some!)
  • Kopete – an IM service with cross-platform compatibility. It’s loaded in Kubuntu by default. It’s not fancy, but it just works. (Gaim is an option that works for both Windows and Linux)
  • GIMP – (The GNU Image Manipulation Program = GIMP) a great little image manipulation program.
  • GNUCash – a financial management package. I’m just now reviewing this one, but it looks quite promising.
  • BasKet Note Pads – A note taking application and my “One Note Replacement” of choice… so far. (This is available ONLY in Linux, unfortunately. It is almost worth switching to Linux just to have this notes program!)
  • GwenViewer – fast-loading image viewer which comes installed on the Kubuntu distribution. (Linux only)
  • Scribus – an MS Publisher replacement. I’ve not worked with this one much (although I have it loaded) because I’ve changed my business model a bit and have decided to farm out my publisher and DTP work and concentrate on my core services. It does come highly recommended from the open-source community. (Available for Linux and Windows platforms)
  • FileZilla – an FTP program and the best of show in my opinion. (Windows and Linux)
  • KeePassX – a password wallet program (my replacement for eWallet) it’s an option for automatic download on Kubuntu’s additional programs menu. (The windows version is called KeePass)
  • Firefox browser. ‘Nuff said.
  • Thunderbird email – there are many other options for Linux – but I love this one. I have used it for quite some time over on the old Windows machine. I may investigate others later, but for now, there’s been enough change in my online life.

Customize – The machine can be as “vanilla” or as ornate as you care to make it.

  • There are beautiful icons available for free to dress up your desktop. The PNG format is so much nicer (and more eye-popping) than the old ICO formats. Pick up freebies for fancier desktops here: http://browse.deviantart.com/customization/icons/dock/
  • There are a plethora of programs to make it work the way YOU work and it’s fun “shopping” for new software and the price is so right! What could be better than free?
  • There are a multitude of forums and helpful websites if you get stuck. Linux folks love to help newbies. It’s a great community.

Back up – As soon as you get your install the way you want it, back up your home files. In Linux, everything “lives” under the home folder. Just show all your “hidden” folders and grab a full backup. I managed to fit mine on a large thumbdrive. (Don’t forget to make a backup of your email profile as well — that one bit me a couple times.)By doing this, you can completely reinstall Linux, if needed, and just “drop” your home folder in from a backup and keep on working.

Why have I gone open-source? At first it was a protest. I didn’t want to adopt the next windows OS once I learned of the privacy issues and that my hardware was going to be tapped by this new OS to make sure I was legal and to monitor me. I’m legal. I’m not a thief or a rogue. I resented the idea that “big brother” would check up on me, so I decided I’d never own a Visa machine. That started the ball rolling.

Now, I’m thrilled with my decision. I love Linux. And, although there has been a bit of a learning curve, I am willing to guess that it’s more for me than it would be for most casual users. I like to poke at the OS to see what’s under the hood. Most people wouldn’t do that. Invariably, that compulsion is what gets me into trouble.

If you want to go with Linux and you don’t want to uninstall packages, reconfigure and generally harass the OS, you will probably have an almost “plug and play” operating system with Kubuntu.

And what else will you have? Free software. Access to the best minds in the business – via the forums and the Ubuntu help site. And a computer that doesn’t need to be replaced nearly as often. As long as I’ve been in business, I’ve replaced my computer every 12-18 months. (I work my machines literally to death). Now, I’m going to be building a Linux machine. Yes, building it from the motherboard up.

It may take a bit longer to build than to run down to my local computer superstore and buy one, but I expect this Linux optimized creation to last me 3-5 years. THAT is really saying something. Not having to worry about a new computer and having redundancies built-in will be a serious time, money and worry-saver for me.

If you want a solid business machine and you don’t have the overwhelming urge to play high-end graphic games, Linux may be for you too!

Software Essentials for Freelance Outsourcing

I’ve been looking for a Linux alternative to my current, beloved, timer program. Although I’ve not found what I’m looking for there, I have found a couple of fantastic resource lists that I’d like to share. They are lists of 100 software options for the “mission critical” stuff all remote professionals need. Lots of options here, and I’m seriously considering a couple of the web based versions to meet my needs rather than locating Linux friendly programs for everything.

I have always hesitated to have my mission critical stuff on web-based apps — but I’m beginning to embrace it. I’m using Basecamp now and I must say that I like it, I’m also poking around at Highrise, so I’m probably going to investigate othersimilar online options as well. I’m just not quite ready to turn over my timer and my accounting to an online web app. Not quite yet. I’m too much of a control freak for that — I want my data on my computer!

But if you are seeking a better way to do anything as a freelancer or as an outsourcing provider of any type — full-time or part-time — these resources may be just what you need… Continue reading

Open Source Software for the Virtual Assistant

If you are a remote services provider, a virtual assistant or a freelancer, you may be interested in cutting corners on software costs — so long as you keep the best, most effective tools in your “virtual” shed.

I recently joined a panel of other remote consultants and virtual assistants for a RemoteProfessionals.com teleconference on starting to work with real estate professionals. During this free “how-to” seminar, I also distributed a handout listing what I consider to be the “Essential Open-Source Products” for those in this business.

If you would like your own copy of this PDF… Continue reading