Free Software Program for All Serious Writers

It’s amazing how complex life can become. Writing, it seems, is more difficult every day. I love to write, but whenever I sit down to do that (especially creative writing) I find myself torn by the constant dings of this program or flashing notifications of that one.

Sure, I should be more disciplined when I write. I should ignore all that noise. I should be able to just mentally turn it off — but I can’t.

Alternatively, I should be able to physically turn off all the distractions, disable the notifications, log out of all the programs that clamor for my attention before I even begin a serious attempt at writing…

But I won’t. I don’t. It’s too much trouble. Besides, once I’m finished, I’d have to go back and try to remember everything I turned off and flip it all back on. What a hassle. So… I tell myself:

“Maybe it’s just better to wait until things are quiet to write. Now’s not really the best time… later I’ll be more focused…”

And that’s how the writing I really want to do never actually happens.

Now, I have a way to do it all — keep all my techie stuff up and working and have a clean slate to do my writing without distraction. I’ve looked at several of the “blackout” programs that take your stuff off-screen and give you a blank slate for writing.

Most of them look like one of the old computers my father built in the late 70s and early 80s. So, there’s an attractiveness for me to that black background/green text look. It reminds me of the Multi-mate program I used when I was first hired as a reporter at the newspaper in St. Mary’s County, MD.

So, it has some sentimental value and a offers me a reminiscent feel that others may not enjoy.

Today, I tripped across one that was free! And it’s multi-platform. So no matter if you are a Mac user, a Windows buff or a Linux fan — there’s a version for you. You can change some of the colors to fit your own preferences and there’s even a PDF Manual available for those who need to know everything about a program.

This writer’s tool is called JDarkRoom. Check it out for yourself.

It’s not really a word processor. It’s not going to tell you if you have spelling errors or grammatical issues. It’s basically a typewriter — a distraction-free environment for those who take writing seriously and need a place on their computer to slip into the creative “zone” for a few minutes… or a few hours.It delivers your writing in a plain text file that you can then import into a word processor for editing, spellcheck and format tasks.

Personally, I find it terribly alluring. It’s already got a place of honor on my iMac’s Doc. I love it.

Jumping Ship: Why I Ditched the PC and Bought an iMac

I’m hard on computers. I’m always pushing the limits. I replace my hardware every 12-18 months. I have to. Heck, I wear off the letters on my keyboards every 6 months. My family laughs about it and no one ever wants my “used” keyboards.

I was sick and tired of rebuilding my system. I went to Linux to avoid the rebuild of XP that happened every 6-12 months, when the OS went from “speedy” to “getting slower” to “crawling.”

The only cure was to wipe the hard drive and reinstall the OS. This process rendered me unable to earn a living (or sleep) for 2-3 days while I tried to pull everything back. It’s not like I wanted to rebuild my machine so often. I didn’t. It made me crazy.

The Move to Linux

With Linux, it was easier. Once you got it working, it usually stayed that way. And, if there was a problem, you could reload the OS and pull your data back in pretty easily. The only problem was when I started poking around in Terminal, sometimes a “tiny” change would hose my whole system.

After spending weeks “tricking out” my Linux box and making it function flawlessly to do what I needed, I took extra time to make it pretty. I like pretty.

Form IS Function!

My father fusses that I spend too much time customizing. We share technology “finds” and argue about computers/software/hardware a lot. It’s our “thing.” For him, computers are a hobby. For me, they are also a tool to get my work done. Sometimes I confuse the “hobby” portion of my work with the “income producing” portion and this causes me headaches.

My Dad swore I’d like Linux better if I’d go with the standard look and feel – and just regen in minutes (unlike Windows) if it started acting flaky.

That would certainly take less time for a new set-up, but I liked having a witch hat for my personal files, a hard drive with a lock icon for my data backups, a globe for my Internet, etc.

I like pretty — but I also like efficient. It takes me less time to glance for a visual clue and click than to read through a list of generic folders with the contents listed in text on at the bottom. As many times a day as I clicked each one, this is a substantial time savings.

Two monitors are better than one

I always worked better with two monitors in Windows, but I had real problems getting two monitors to work with Linux. I decided to fix it by going and buying two identical monitors – so there were no conflicting driver issues.  I didn’t care how much it cost anymore, I was tired of poking at my machine. I wanted it to work.

I was lured over to the Apple display at my local Best Buy by the huge monitor on the back wall. It just happened. Honest! The monitors were so pretty and BIG. I wiggled the mouse on one machine and what popped up made my eyes go wide!

Then I got angry.

The layout on the iMac was amazingly close to what I’d spent days building on my Linux box. And, I’d never touched a Mac. Not EVER.  I left in a huff, without my two new monitors.

Sacrifice or simplification?

In recent months, I’ve tried lots of paths to simplify my life, many of which only complicated things. I didn’t need a new computer, but I did need to get a better display. I did need something that would work for all the windows I keep open. I liked the multiple desktops of Linux, but I needed more real estate on my monitor.

My father suggested that I ditch the idea of two monitors and buy a single large widescreen. He spouted off the math on how I would gain by having a 24″ widescreen instead of two of the 19” square variety. He won. I decided to buy a single large monitor.

I went back to Best Buy. I saw the iMac again. It had a 24” widescreen monitor, and the iMac had the rest of the computer built into the back of this flat screen. It was fascinating. It also had one cord. ONE. “No more rat nests of cords trailing down the back of my desk,” I thought. It had pretty lines, it was sleek. And, if it was as enchanting on my desk as the iPhone had been in my pocket… I’d be in heaven.

I looked at the Mac Pro Box. It had more cords, I could get into that box and change things… then I realized that was not a good thing.

I returned my gaze to the iMac. I wouldn’t take it apart, because there was no upgrade – other than maybe a little RAM in the future.

I was tired of having my weekends sucked away by a computer hardware or software upgrade/crash issue. If I were really planning to focus on writing and online work, a Mac would serve as well as Linux or Windows, right? Maybe better, since it wouldn’t derail me from from my main focus to go on some hardware/software tangent.

Learning about the Mac

I had done a bit of research on the OS after my first encounter. (Late at night, so no one would catch me at it. I even cruised the computer section of the Apple site. Shhhh!)

OS X is Unix based, like Linux, only with a slicker interface and it comes “ready to plug and play.” This was becoming more appealing to me by the second.

I talked to some folks that had Macs. I ignored those who had never used a PC – those who spouted the same hatred about PCs I’d blindly spouted about Macs. I did pay particular attention to those who knew a little about Linux and who had been PC aficionados before going to the Mac. I kept hearing, “It’s bulletproof.” I kept hearing, “There’s no maintenance.”

I started to want one.

I finally decided that if I was going to buy a new monitor, I’d have to rebuild my Linux box. It’s one of those things about Linux, video stuff is tricky. And, if I had to spend the time to rebuild a Linux box, I could probably use that same amount of time to learn a new OS. A Mac OS. I justified my desires.

And that’s how I ended up buying a new iMac.

Travels with Mia

I’ve always named my computers (and my cars). They have usually been male gendered. My iMac, Mia, is a little different. Still just as strong under the hood, she’s a bit more concerned about her appearance. (She likes being pretty.) There’s room on my simple desk for more than just a computer… and there’s room under my desk for my feet! I don’t get tangled up in cords every time I try to plug or unplug something.

I’ve had her almost a month now and I’ve never regretted it. Not once. My father quit speaking to me for awhile and threatened, “Don’t say ‘Mac’ at me anymore!” But, aside from that, there have been no issues.

Having a Linux box made high-end tweaks in Mia’s Terminal much easier than they would have been if I’d only had PC experience — but most users would never even need (or want) that. I find that the tech community online for the Mac OS is strong and helpful like the Linux community. There’s even some crossover.

The time machine function does automatic backups – I really like that. Mia works beautifully with my iPhone and external drives (although I did have to reformat them initially). And the biggest payoff? I’ve had more time to handle the other areas of my business and my life that needed an overhaul.

These days, it’s more about the big picture and less about spending countless hours with the gritty little details in my life. The more “grit” I eliminate, the more clearly I can see my life and my business.

Of course, Mia’s nice big screen only improves the view.

Seeking a Perfect Online Project Management Tool

For the past week, every spare moment has been dedicated to the search for my own personal Holy Grail for my entrepreneurial business … A project management tool for the freelancer who collaborates with others.

Sounds simple, doesn’t it? I’ve reviewed dozens (literally) of the options currently available. From the over 60 options I’ve seen, I’ve narrowed them down to just a few and then gone searching again over and over.

When I discovered Worketc.com, I started rethinking what I’d like this project management tool to do. I thought that maybe there was an “all-in-one” option out there that would replace all the little web-based apps I have started to use as well as the others I’m still seeking and/or evaluating.

Worketc.com has almost everything I want… close, but no cigar. I may have to settle for it, but before I’m willing to “settle” for anything, I wanted to define exactly what I want and search one more time.

In a perfect world, I’d be able to find a system that has all the tools I need to work more efficiently (from anywhere) the way I already work. I am no longer willing to change the way I work, the service I offer to facilitate the tools I use. Enough of that already!

With that in mind, I’ve created my “wish list” in two parts. One part is “Must Have” items and one part is the “it sure would be nice” list the third portion is me dreaming a bit, but still…

The program must have:

  1. Simple intuitive interface
  2. Tasks list that is sortable by project and by assignee
  3. Email notification of assigned and completed tasks
  4. Quick glance of latest activity on each project
  5. File uploads area
  6. Meeting notes area
  7. Client login
  8. Ability for clients to see progress
  9. Client task list that they can check off

Would be nice:

  1. Internal email
  2. Contacts Management Database
  3. Journal function
  4. Searchable Notes area
  5. Ability to create tasks via email
  6. Timer (punch clock) and time sheet
  7. Simple invoicing
  8. Simple accounting
  9. Multiple calendars (for each involved party, listing their tasks)
  10. Ability to import calendars into Outlook and to subscribe in gCal

In a perfect world:

  1. An offline option that syncs with the online option
  2. Interactive whiteboard area for visual tools when meeting with clients
  3. Ability to upgrade to self-hosted on my server
  4. VOIP option built in for use with client and collaborative meetings
  5. Ability to record and store whiteboard/telephone/webinar meetings in the project file area
  6. Ability to host up to 20 people for a webinar
  7. Ability to backup to/use from a thumbdrive
  8. Skinnable and brandable
  9. Logon widget for wordpress for clients to use from my website

I’ve said for some time that my business really isn’t that complex, and it isn’t. A tool like this would meet most of the needs I have in an easy-to-use, customer-friendly and portable option.

I love CashBoard for my timer, invoicing and simple accounting online. I’d like it even better if I could merge those features into an all-in-one freelance solution like this to work from anywhere. I can imagine the day when I would only need to find a computer with a browser to work from anywhere, and then could sync that data with my own freestanding version daily at my own computer as an “onsite” backup.

With that freestanding version, I could also continue working even if the Internet was down or unavailable or otherwise “wanky” and then sync the next time I connected. Wouldn’t that be nice?

Today, I’m back to the drawing board again. Now that I’ve finally reviewed enough to know what’s available and have considered more thoroughly what I need, what I want and what additional features would make it a “silver bullet” for my business… I need to try to find what will most closely meet my specs.

After the third round of shorting, I have a list of ten (some free, some paid) including (in no particular order):

But I may go back to the proverbial drawing board again. None of these offers everything I want, and many only offer a small number of the items in my “must have” list. The weekend is still young.

By the time this weekend is over, I’ll have found a workable solution — even if I can’t have all my desires filled by a single option. I’ll review again and pick the best of the lot and get my data settled in a new home. I’ll let you know what I find.

In the meantime, if anyone has a suggestion that will satisfy my list, I’d LOVE to hear from you!

LaserJet HP 1020 in Ubuntu

Ok, I should give credit to someone for this information — and I really WOULD if only I could remember where I found it originally.

The issue: HP 1020 printers have a known problem with Ubuntu and Kubuntu. It makes me crazy. Now back when I did my first Kubuntu system, I dug in (or begged help from someone) and managed to get it installed. Now, on Ubuntu (and my third Linux system rebuild) I had managed to forget that little “note” I’d made.

I’ve been trying for TWO WEEKS to get my printer to work. Heck, I even swapped out for three older printers I had lying around. (I really need to clean out my gadgets!) And, I was still without a working printer.

Then, this weekend, as I swapped all my notes over from BasKet Notes to Tomboy Notes, I found the little unassuming note. The process is listed here, and it works like a CHARM (although you should remember to remove any previous attempts in CUPS, reboot your system and reinstall via CUPS).

$ sudo apt-get install build-essential
$ wget -O foo2zjs.tar.gz http://foo2zjs.rkkda.com/foo2zjs.tar.gz
$ tar -zxvf foo2zjs.tar.gz
$ cd foo2zjs
$ sudo make uninstall
$ make
$ ./getweb 1020
$ sudo make install install-hotplug cups

Hope this helps someone else as much as it has helped me!

Portable Applications for the Remote Professional

The new space-hungry multimedia applications coupled with consumer desire for the convenience of external “plug and play” drives have resulted in a host of new possibilities for data portability and ease of use for the remote professional.

The cost to store data is plummeting. In 2007 I saw the price of a 500 gig drive cut in half in a matter of weeks. Having the “space” to store your stuff is no longer the same issue it might have been a couple years ago.

I just picked up an external terabyte drive for under $250 and a portable drive (about the size of a deck of playing cards) that holds 250 gigs of information and cost less than $140. As an “old-time” geek, I find that incredible.

Many of the newer small portable drives don’t even require external power, so a short USB cord is all you need to carry. Simple “lipstick” flash drives with 16 gigs of storage space can be purchased without breaking the bank.

There are a number of Open Source programs that make it possible to plug in an external drive into a host computer and use the hardware (cpu, monitor, video, peripherals) to run personal programs without leaving a “footprint” behind. (For Apple fans, you can even use your iPod or your iPhone to run the software!)

What does this mean for you? You can now buy an external drive of any size that meets your needs and carry it to a client’s site rather than carrying an entire computer. You can also take it on a trip, to a library, or even to a friend’s house. You can plug it in any usb drive to open and run files, perform diagnostics, access your personal data, send emails, look up your usernames and passwords and never leave any trace of your personal information on your client’s computer. You are simply “borrowing” the hardware to view, edit and manipulate your information – the software programs and data reside on your drive.

If you are new to “portable apps” and would like a basic tour, visit http://portableapps.com/ to get an “all in one” package of applications for Windows OS and Mac OS (Linux is coming soon). My favorites from this line-up are:

If you are a rebel and would like to pick and choose your own apps, try any of the following websites to pick and choose your programs for any use:

You may also want to use the portable option to try out new or beta software without risking your main machine’s set up. Lifehacker offers an example on safely trying the Firefox 3 beta from a flashdrive.

If you are interested in running Linux on a portable, check out http://www.pendrivelinux.com/ for more information.

To keep your data secure on these small (and infinitely easy-to-misplace) devices, install a copy of TrueCrypt, a highly-acclaimed opensource “on-the-fly” encryption program – just in case.

Now you know how to work from anywhere by borrowing a computer, rather than lugging your own, without any worry about privacy or confidentiality issues for your data or your client data. And, when you are finished working you simply pull your drive from the USB port and take it with you. Now THAT is portability!