Tag Archives: freelance

Desktop, Laptop or Netbook?

Posted on by
Reply

Being a remote professional often involves travel and work in… ahem… unusual locations. You may find yourself working on the road, in your car, at a library or coffee shop, onsite with a client, or anywhere in between. Desktops are great,  but they will tie you to a single work spot. They are usually stable and cheaper than the portable alternatives. That is, until recently.

If you are a power-user and you need to multi-task, keep a slew of windows open, and often push the limits of both your CPU and your RAM, your mobile options won’t be low cost.

If, however, you have started using some or many of the online options for thinks like book keeping, email, calendar, etc., a netbook may bridge the gap between portability and pocket-sensitivity.

For under $400 (and even below $300, as of today) you can now get an amazingly lightweight, highly portable, low-power computer with longer battery life than was possible just a year ago.

The first netbooks were rather light on HD size, but there are better options today and 120-250 gig drives aren’t uncommon. Promises of upcoming (June 2009) Ion-based CPUs will make these lightweights heavy-hitters in the remote professional market. Dual-core netbook options are rumored to be in the works and should be available by year end.

Some options have optical drives, others require a USB drive to load software. Alternatively, you can drop the CD or DVD into a network drive and load software via Ethernet or wireless connection.

If you can’t wait that long, look at the sale on the ASUS Eee PC 1002HA 10-Inch Netbook at Amazon (with a $50 rebate) — which has recieved excellent reviews from customers and techies alike. Today, Dell has released their own low-priced netbook called the Mini 1011 Bear with a base price of $299 and several upgrade options, according to a review article on Engadget.

So, if you plan to buy a portable machine in the near future, your options may be more diverse than they were the last time you looked. Weigh all your options and come up with the best option for your needs. If you buy a netbook,  be sure to get a 6-cell battery and max out the RAM options (2 gig minimum), for the best performance in these machines.

Have fun!

Home Office Entrepreneurs: Economy of Scale

Posted on by
Reply

With the economy being what it is, we are all budgeting a bit more carefully. Saving money and eliminating waste have become matters of fiscal need for many small business owners.

Making more money isn’t necessarily as important as making the right amount of money and saving whenever possible. Buying in bulk may no longer be the best way to save. Eliminating the need may pay bigger dividends. Elimination of debt in your business is as important as eliminating it in your personal life during “lean” economic times.

Scale back if you must, but don’t go into debt for your business. Pay as you go and weigh all the options carefully before any major (or minor) purchase. Barter and trade for services with your peers. Consider buying reconditioned and pre-owned items when that’s feasible. Check eBay, Craigslist and your local classifieds before buying new.

Sell the things you don’t need and eliminate the time, money and hassle of storage, give away items using FreeCycle, or offer them to your peers and/or startup folks who may need or want them.

During difficult times, the help you give others and the pulling together as a local or online community can make all the difference. And, as a client told me not too long ago…

We are the entrepreneurs. We are the survivors. We are able to recreate ourselves as the market changes to come out on top.

So while other people may have to worry about if they will have a job… we need only consider how we will maintain our edge and better serve the market as it grows, shrinks, evolves and changes. After all, it’s what we do, it’s what we have always done.

Google Apps: Awesome eMail!

Posted on by
Reply

Google Apps is a “software as service” option for small (and large) businesses. My favorite feature is a paid version of Gmail. It’s worth the $50 per year I’m spending to use it. (I don’t really use the other features, except for the calendar.)

You may wonder, especially during these interesting economic times, why I would want to pay for something that I could get for free…

Simple. Because you can’t brand typical Gmail. Sure, you can “sort of” brand it by placing your business name before the @gmail part and you can set it up to “send on behalf of” your business email, but it’s still got the stigma of a freebie account. It makes you look like you are less than serious about your business.

I only wish the cool Glabs stuff available for Gmail would be made available on a quicker schedule for Google Apps. That’s a bit bothersome.

You get much MUCH more space with a Google Apps account. Google Apps offers 25 gigs for a paid account, whereas Gmail only offers 5 gigs.You can easily upload all your email accounts to this one place, and enjoy the benefits of an archive of all emails from all time.

The apps version allows you to change the CNAME records on your hosting account so you can send from Gmail and “originates” from your website domain. Not an simple automatic setup, but once you do the steps, it’s bulletproof.

The joys of Gmail are many. It’s got a kickin’ search feature (you would expect no less from Google, right?).

You may, like me, be one of those “nested folders” people with your email. That’s “old-school” once you have Gmail or Google apps. With creative use of tags and the search, there’s no need… in fact now WAY… to use folders anymore. That may rock your email world for the first few days, but you quickly begin to wonder why in the HECK you had all those folders within folders and how you ever found anything that way.

I keep a backup of my mail on my computer by using the download feature (without removing the items from the Google server) into my resident mail program. I don’t send and receive from that resident program, but I know that I have a backup of all my mail, should something unforseen happen. Within just a few minutes I could re-upload it all.

I like web apps, but I’d not want to rely on them without a personal backup. I’m just too paranoid for that.

My iPhone is set up to fetch my email and I can send and receive with ease, while on the go. I use Google Apps mail as my primary contact management database too and pull down a copy in vcard format once a month as a backup.

The nice thing about using Google Apps is that you end up with a branded email that isn’t tied to a particular host, a particular computer or a particular operating system. Universal email is now on tap from anywhere! And when you work remotely, that’s really nice. It’s good to be mobile and flexible. Once you have a connection to the Internet — ANY connection to the Internet — you have access to your email and your contacts.

I’ve tried, tested and used a plethora of email programs, services and software over the years. I can’t imagine changing to anything else. Google apps mail trumps the competition. It’s just too convenient, mobile friendly, and too easy to search to have any real competition right now!

(Photo courtesy of seabreeze)

My Favorite Apps: Writers Toolbox on the iPhone!

Posted on by
Reply

iTalk Recorder – by Griffin Technology

A mobile writer’s best friend. I’ve fleshed out plot sequences, brainstormed settings and traced historical information for my characters using this app while driving down the road. Maybe not recommended, but alot better than trying to write down that amazing idea that always seems to occur when I have my hands at 10 and 2 (or 9 and 3 if you are younger). This app has a great big easy-to hit record and stop button. You can name the file later (if you are driving) and transcribe it at a later date or wi-fi it to your computer when you get back to the office. It permits continuation of an existing recording and has a choice of sound qualities. I’ve tried four of these types of apps and find this one to be the best, most clean cut of the group so far. Great app and the price couldn’t be better: Free!

WriteRoom – by HogBaySoftware

A distraction-free, basic black background with white type text app (landscape-keyboard-enabled for faster input). This tiny version is based on the desktop program WriteRoom by hogbaysoftware.com. The iPhone version offers support for multiple ongoing documents and basic statistics (number of paragraphs, words, characters) in a couple taps. You can also backup your work with a couple taps by sending yourself (or someone else) an email copy.($4.99)

TextGuru – by Brancipater Software

An easy way to file-share your works in progress and reference materials between your desktop and your iPhone. You can view HTML, Images (.jpg, .png, .tga., .tif, .tiff), PDF files, PowerPoint and Word documents. You can edit text files (but NOT Word documents). Text files can be saved in multiple formats including: .txt, .html/.htm, .php, .js, .c, .h, .cpp, .m/.mm, .pl, .py .taskpaper, .rb, .ja/.jar, .bin, and custom file extensions. Nice extras include cut and paste, find and replace, revert to last save (undo) and user-designated autosave timer.You can see file attributes including most recent modification timestamps, encoding and size.

TextGuru also offers multiple fonts, four background colors, multi-document search, basic statistics (paragraphs, words, character counts) and email for instant backup to your inbox when you are out and about. You can also submit your file to Pastie.org and Sprunge. For programmers, the TextGuru’s view as a webpage option is really nice as well. Although you can view most documents in both landscape and portrait formats, you can only enter text in portrait (unfortunately). If it did have a landscape keyboard, it could replace my need for WriteRoom. Maybe the developer will address this in the next update. ($4.99)

Margins – by Architechies

Offers a great way to keep all your notes on books you are reading (or are using for research) in your favorite all-in-one device. Email backup is offered for the notes on any individual book and it’s ISBN enabled so just a few taps (the ISBN number) will auto-fill all the information about the book for you. I wish this had a landscape keyboard option (maybe the developer will add that in an upcoming version.) It would also be nice to have a way to take a photo of the passage and manually “highlight” it in the app with a touch, rather than having to type it all in before making comments/notes on the printed text. ($3.99)

iStop WritersBlock – by Lab013 Studios

A fun little “muse in a box” concept for your iPhone with plot ideas, inspirational quotes and writing challenges for the creative writer. I hope this developer continues to add new plot and challenge ideas. It’s not a workhorse like some of the other apps, but it’s a cool writer’s tweak for a buck. ($.99 – until the end of November as a special for NaNoWriMo).

Idea Generator  – by The Directors Bureau

Cool little shake-it-up mix and match word phrase program. I didn’t really care for the words that came with the program — they were too far out — but I love the fact that I can add my own to create some interesting mashups of current topics, ideas and actions for a work in progress. Makes me look at some of the standard ideas in unusual ways. Fun, cheap, cool. ($.99)

Stanza – by Lexcycle, Inc

I’ve reviewed and raved about this iPhone Book Reading app before, but for the writer on the go, being able to load up reference materials to read while out and about is a great boost in the value of the iPhone for the writer’s toolbox. (Just wish my Palm ebooks .PDB files would work on it.) Price, as always, is free!

Names – by Richard Wilkes

Name randomizer gives you the choice of four male/four female names on a single iPhone screen. Refresh button gives you a whole new list. Rinse, lather, repeat. Great way to get out of the rut of using the same types and flavors of names for your characters. Besides being an inspiration for character names, it’s fun (at least fun for a writer… in that twisted kind of a wordy way that others will never understand). ($.99)

My Baby – by irona.com and vensi.com

This app offers the ability to search based on meaning, or by letters of the alphabet. You can select from female or male names and you can save the “contending” names in a My Names list. The My Names list is a one-touch operation and is extremely helpful when you are sorting through all the possible options. Do note that the Origins search doesn’t appear to work properly — but the resulting names from other searches does offer origins information. Free.

Wikipanion – by Robert Chin

No writer should be without access to Wikipedia. Period. There are a slew of Wikipedia apps out there and I think I’ve tested most of them. This one is free and is bulletproof (doesn’t crash or report “server” issues), unlike many of the others. I may invest in the plus version of this one to be able to download items in my queue for offline browsing at a later time. That seems like the best option for this resource. One app offerd in the app store downloads the whole wikipedia on your device, but I think that’s a bit of overkill (and eats space I need for other apps and stuff!). The online only versions (which is what the free version is here) sometimes is amazingly slow on cell signals. (Free/$4.99 for Plus version)

Still Under Investigation:

Dictionary/Thesaurus

I’m still holding out and hoping for the Complete (not Concise) Oxford and the full, unabridged Oxford Thesaurus. I’ve texted several free and low-cost versions and will continue to use WordBook – Dictionary/Thesaurus combo ($7.99) by TranCreative Software and Dictionaire: The Simple Dictionary (free) by Hampton Catlin until I find my killer options on these two essential resources.

Organization/Data Management

Capturing the snippets of infomation and ideas in one central location is a challenge. Doing it while mobiel is even more challenging. I’ve dedicated one homepage to just writing apps and resources. I’m also evaluating iDB Datamaster by Evince Technologies, Inc (with a section my databases dedicated for use with writing projects) to see if that organizes or unnecessarily complicates the process. I’m simultaneously testing 44 Jots by Shaila Klosterman of Infofission ($.99) at the moment to see if the multimedia options there are a help or a hindrance to my creative process.

Quotes Apps

I like Daily Quote by Miron Vranjes (free), but would like to not be limited to a single quote, since I tend to binge on those little granules of wisdom at any opportunity. It does offer the ability to save favorite quotes, which is nice and one-tap lookup of the person quoted in Wikipedia, which is also pretty sweet. I’d recommend it for those one quote a day types. It works well.

iQuotes free by Danile Perez has beautiful backgrounds and lovely quote selections, but they are often extremely difficult to read, which distresses me and makes me squint. It also makes me angry whenever I try to read the quotes and have to squint to do so. Squinting makes wrinkles. ‘Nuff said.

iQuote by Gihad Chibb ($1.99) offers over 10,000 quotes on a beautiful, easy-to-read interface, the option to read by category and author… and ability to add your own quotes. SCORE! You can also save your favorites and email quotes and rank your quotes.

Review of Kall 8 service: Problems with 800# fax function

Posted on by
Reply

I just switched over from Accessline to Kall8 for my 800 number. I wanted to save a few bucks and I read all their online materials. It looked like a good move. Since 1-800-WICKED-8 is one I’ve had for forever, I wanted to retain it. I like it. It’s cool. So, it was worth trouble to fill out and fax the forms and wait for the transfer to retain it.

Now I have Kall8 and today, I try to get my first fax. Uh-oh…

After five calls (all of which charged me, of course) I discovered that unlike the previous service, Kall 8 doesn’t differentiate between a fax and a voice call. Result? I get fax calls forwarded to my main line, which then forwards to my cell.

I try to log on, using my welcome email. It says to save it, since it has the login information I’ll need. Only problem is… it doesn’t have it. It’s not on there anywhere!

So, I call support.

I’m cut off after ten minutes of hold time… TWICE. (Now, I’m agitated.)

They do call back fairly quickly, however, and tell me that the only way to make that work is to set the account to zero settings… meaning I get no voice calls either. She tells me if I need both, I should get a second 800 number. (Kinda negates the whole “all-in-one” concept, doesn’t it?) *sigh*

I had looked through the website and saw nothing indicating this little issue. So, I asked where that information was listed online, or in any correspondence I’d received. She confirmed that it wasn’t on the website. (Isn’t that nice?) I sent her the email I’d received. She couldn’t find my login info on there either, so she gave it to me.

I request to be transferred to a supervisor and (of course) had to leave a message.

Assistant Manager, Craig Becker, calls me back late that afternoon. I explain my concerns and tell him how inconvenient it is to have to log into the website, move my rings to zero seconds, wait for a fax, then log back in and bump it back up so I can get voice calls.

He says I can try setting it to 10 seconds and just don’t pick up the phone when I’m expecting a fax. I told him that I would not have switched to this service if I’d had this, very important, information beforehand. He said there was no way for them to know what every user might need and to cover that in the marketing materials.

I feel that this is rather important since his competition offers this automatically. He also said that he had no idea what his competitors were offering. I said, “You don’t keep up with what features your competition offers?” (this seems incredible to me, but what do I know?) He said no.

Hmmm…

And it’s not exactly false advertising, since you can have voice and fax on the same number, just as long as you don’t expect it to be handled like other services handle it. Theirs is a manual system. I miss not having to even think about the difference, much less juggle the two call types and determine if I need to answer the phone or check the caller ID to determine if it’s a client or a fax.

The settings are now changed to 10 seconds on my account. This might work, might not, since it’s forwarded to my main number. We shall see. I’ll give it a little while to see if it’s worth the hassle to switch back. I never had a problem with Accessline, BTW. Great customer support too… but a stiffer cost per month.

So, if you are planning to move to another service (not just Kall8) and expect that you will be able to use it for both your fax and voice (which you may be accustomed to doing), be sure to ask that question specifically.

If you don’t, you may be enjoying the same view I’m gazing over at the moment. *grimace*

It’s not so pretty from here.

(Note: Cool phonebooth photo courtesy of Grafixar on MorgueFile.com)